Legacy Stripe to Fundraise Up Stripe

Learn how to migrate recurring plans between Stripe accounts.

The general workflow and timeline for this type of migration can be illustrated as follows:

This migration type indicates that you're utilizing Stripe as your payment processor, but with a different Stripe account than the one linked to Fundraise Up. This migration type involves payment tokens transfer from the legacy Stripe account to the one linked to Fundraise Up. Since you are coming from a different Stripe account, you must submit two requests with Stripe: first one will be from your destination Fundraise Up Stripe account and the second one will be from the source Stripe account the information is coming from. This request will inform Stripe you are approving the transfer of payment tokens. Please follow the steps below to begin this process.

1. Submit a data migration request from the Fundraise Up (destination account) - You need to send a request to Stripe asking them to transfer all payment tokens to your Fundraise Up Stripe account, this is considered the destination account. Please sign in to your Fundraise Up Stripe account and click here to submit a data migration request with Stripe and use the image below as a guide. Once submitted, you will receive a confirmation email from Stripe, usually within one business day. Here is a template you can use:

2. Submit a data migration request from the Stripe account that currently contains the customers (source account) - You need to send a second request to Stripe asking them to transfer all payment tokens from this account (the source account) to your Fundraise Up Stripe account. Please sign in to your Stripe account that contains the recurring plans that need to be migrated and click here to submit a data migration request. Here is a template you can use:

3. After the payment tokens have been transferred to your Stripe account, Export the details of the recurring plans you want to migrate. This information can be exported from the platform managing your recurring plans. This can be your CRM or a third-party merchant processor. The data should include name, email, the last donation date and time, and any unique identifiers.

4. Format the data to match the Fundraise Up required import format - In order for us to use the data, it needs to be formatted for our migration development team. Click here to see the instructions and to get a sample template you can use. Please make sure that:

  • You thoroughly reviewed the crucial information at the start of the sheet, as well as the specific annotations accompanying each column.
  • Stripe IDs / Billing Agreement IDs match their related plans.
  • The last donation date is aligned with the donation frequency, ensuring that it falls within a reasonable time frame (e.g., for a Monthly donation frequency, the last donation date should not exceed one month from the current date). Kindly refrain from auto-filling missing date and time of the last donation.
  • Zeros before last 4 credit card digits, ZIP codes or other fields are preserved, as predefined Excel / Google Sheets format may remove them.
  • The provided Fundraise Up account ID is accurate, and the chosen campaigns and designations exist within the specified account. For campaigns and designations, it is necessary to specify their respective IDs.
  • No duplicate emails or unique identifiers (such as Stripe IDs / Billing Agreement IDs) can be found in the sheet.

 You can make a copy of this sheet and share it with migrations@fundraiseup.com (please ensure we have editor permissions). Please send us a link to the completed spreadsheet.

5. Data Review & Validation - We examine the submitted data, ensuring all required fields are accurately completed and formatted. We also confirm that plans correspond to their respective Stripe customers and conduct additional checks as necessary. During this stage, we may reach out to you for further dataset details.

6. Scheduling Stop Processing & Migration Dates - Once everything is validated and approved, we will arrange the stop processing and migration date, time and timezone and share it with you. We will also re-adjust the dataset to guarantee that the last donation date is up-to-date and donors won't be double-charged. Lastly, we deliver the data to our billing team.

7. Migration Complete - Once the migration is complete, you'll receive a confirmation with the number of migrated plans and the number of plans charged upon creation. To view the full results, navigate to the Recurring tab in your Fundraise Up dashboard and select “Recurring migration” in the Source filter.